Administrative Assistant II - Youth Programs


Employment Opportunities

Apply Now

Position Title

Administrative Assistant II - Youth Programs

Opening & Closing Dates

November 5, 2020

Job Location

Social Services Youth Programs

Base Wage

$15.84 per hour

FLSA Status

Hourly/Non-Exempt

Primary Function

POST POSITION

LA CAUSA, INC. POSITION OPENING NOTICE

(NO SOLICITATIONS PLEASE)

OPENING DATE: November 5, 2020

CLOSING DATE: Until Filled

PRIMARY FUNCTION:  Responsible for providing administrative and general clerical support for Social Services (Youth), and/or designated staff.

Primary Duties

PRIMARY DUTIES:

Legend: E = Essential  /  NE = Non Essential  /  N/A = Not Applicable

 

  1. Act as a back-up for other administrative positions, as needed. E
  2. Maintain and facilitate assigned databases, record keeping systems, and consumer files (ensure security and HIPAA confidentiality, distribute and collect files as requested by authorized individuals, etc.). E
  3. Provide generalclerical services (compose and type correspondences and documents, deliver/retrieve mail/documents, provide administrative support to Director of Social Services and Program Administrator (Adult or Youth), coordinate printing/photocopying needs, filing, order/maintain supplies/equipment, etc.). E
  4. Facilitate all aspects of a building liaison for multiple suites and programs (safety, upkeep, cleanliness, maintenance issues, pest control, etc.). E
  5. Facilitate all aspects of an IT liaison for all Social Services (computers, user needs, cell phones, IT Tickets, etc.). E
  6. Administer all departmental financial procedural aspects (purchase orders, travel expenses, credit cards, petty cash, mileage reports, vehicle expenses, etc.). E
  7. Prepare, complete, and submit required items by due dates. E
  8. Follow legal, organizational, and contractual laws and policies. E
  9. Establish and maintain good communication, collaboration, and cooperation with all stakeholders. NE
  10. Attend all meetings and professional development activities and perform presentations, as directed. NE
  11. Follow all duties of a mandated reporter. E
  12. Perform other related duties, as assigned. NE
  13. Be a team player. E

Required Qualifications

MINIMUM QUALIFICATIONS REQUIRED:

  1. Minimum of an Associate Degree from an accredited school.
  2. Minimum of three (3) years of experience in administrative/clerical support. 
  3. Advanced knowledge and experience in using Microsoft Office suite.
  4. Ability to type a minimum of 30 wpm.
  5. Bilingual (Spanish and English), oral and written, highly desireable.
  6. Strong communication skills, cultural competency, and interpersonal relationship skills.
  7. Excellent critical thinking, highly developed organizational skills, and able to manage multiple priorities.
  8. Able to occasionally work flexible hours, including evenings, depending on program needs.
  9. Transportation, valid Wisconsin Driver’s license, state minimum auto insurance, and must meet La Causa, Inc. driving standards.
  10. Must successfully pass all background checks.

Physical Demands and Working Conditions

PHYSICAL REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Regularly required to stand, sit, reach, stoop, bend, and walk.  Infrequent lifting may be encountered.

WORKING CONDITIONS:

Work is generally performed in an office setting.  Frequent local travel; some state-wide travel may be needed.  Flexible hours required; as dictated by program needs.

Reports To

Director of Social Services

To Apply

Apply online at www.lacausa.org under “Careers” then “New Applicant Application.”

Please know that your Public Libraries offer free use of a computer and access to internet.

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
  • Any current La Causa, Inc. employee wishing to apply for this position is required to notify their immediate supervisor of their intentions and must complete the Job Bid Form online, which will be submitted to the Department of Human Resources for processing.  Failure to notify your immediate supervisor prior to submitting an application will lead to applicant disqualification.

LA CAUSA, INC. IS AN AA/EEOC/LEP EMPLOYER AND PARTICIPATES IN E-VERIFY EOE OF MINORITIES/FEMALES/VETS/DISABILITY

Apply Now